Badge Board
This committee prepares
the clip-on (or necklace) badge as each new member enters the
club. For several months each badge has a green plastic cover
to make it easy to identify a new member. The committee also
maintains the badge board adding new names and removing those
no longer in the club.
Best-in-District
In accordance with guidelines provided by the District, this committee is responsible for assembling the material and submitting an application
to District 5840 petitioning that the Alamo Heights Rotary
Club to be selected as "Best in District". This document
will list all the goals and accomplishments of our club over
the past year.
Bulletin This committee endeavors, through the publishing of a weekly club bulletin, to stimulate the interest and improve attendance, announce the program of the forthcoming meeting(s), relate highlights of the previous meeting, promote fellowship, contribute to the Rotary education of all members, and report
news of the club, of its members and of the worldwide Rotary program.
Classification Talks This committee coordinates the scheduling of interesting and informative classification talk programs
at club meetings, coordinates the scheduling of the talks,
and provides the schedule of programs to the Executive Secretary
and Rotator Editor on a timely basis. The committee insures that classification
talks are scheduled as the program at least every other month.
Committee Assignments
This committee is responsible for maintaining up to date information on the committee structure and content on the web site, initiating an annual review of committee preferences to determine the interests of club members, and assisting standing and sub committee chairs in staffing committees.
Directory The Directory Committee will maintain a current, on-line,
secure, Pictorial Directory of our Rotary Club to include business
and residential addresses, telephone numbers, and information
about their Rotary Classification, the name and type of business
he or she earns a livelihood, years in Rotary, if he/she were
a past president and their support of the Rotary Foundation. While
the the Executive Secretary makes the initial entry, each Rotary member
is required to go on-line to complete and update the information. The Committee is responsible to insert
a new photo. The purpose of the directory is to give
each of our members information to encourage friendship and
business with one another. The committee periodically reviews directory entries and reminds members when updates are needed. The committee is also responsible for distributing, twice a year, printed copies of the summary information on members to those members without email capability.
Fund Raising
This committee is responsible for (1) reviewing all fund raising requests (i.e., where some activity is requesting a donation or that we raise funds to support them) from outside activities (other than Charitable funding requests submitted in accordance with the club's charitable funding guidance) and recommending to the president and board as appropriate how the action should be handled in the club, (2) developing new opportunities for our club to raise money, and (3) reviewing recommendations on opportunities for the club to develop new sources of funding.
Invocation & Introductions Invocation and Introduction Committee will each week provide
the Executive Secretary with names of persons agreeing to give
the invocation and lead the pledge of allegiance and to introduce
visitors and guests at each meeting.
Meeting Site Liaison The committee's purpose is to act as the interface with
the host resturant; to gather feedback from AH Rotary Club members on
likes and dislikes and to relay feedback to the AH Rotary Board
and the restaurantand in the event another location should be
required, to make recommendations to the AH Rotary Board.
President's Volunteer Service Awards
The Alamo Heights Rotary Club is an Official Certiying Organization for the US Federal President's Volunteer Service Awards program (
http://www.presidentialserviceawards.gov). This committee operates the program for the club, functions as the certifying office to verify and request awards, and arranges presentation and/or distribution of awards as appropriate.
Programs This committee coordinates the scheduling of interesting and informative programs
at club meetings, arranges for the monthly program chair persons,
and provides the schedule of programs to the Executive Secretary
and Rotator Editor on a timely basis. The committee insures that classification
talks are scheduled as the program at least every other month.
Risk Management
Risk Management seeks to identify potential legal risks that
the club may face in conducting its activities primarily associated
with injury or harm to non members in connection with club
activity. Analysis
of risk involves considering the likelihood of harm and the
practicality of efforts to attempt to reduce or minimize the
risk. Obtains insurance forms when needed. Follows up on clains as needed.
Sergeant at Arms
The
main duty of the Sergeant at Arms is to maintain order at
the weekly meeting. This person is also responsible for insuring
that the volunteer positions are filled for greeters, meal
ticket cashier, raffle ticket cashier, layout of the meeting space, placement of the flags, and conducts the weekly raffle.
Speaker Recognition
This
committee is responsible for recognizing each Rotary
Club speaker by donating a book in honor of that speaker
to the Alamo Heights Independent
School District. The recipient schools, chosen by the District, are Howard Learning
Center, Cambridge Elementary, Woodridge Elementary and Alamo
Heights Junior High School. This committee shall, at the end of the Rotary year, invite
the District to send a representative to the Rotary meeting for
a formal presentation of the donation.
Technology/Website
The
committee is be responsible for building and
maintaining a current website for the club. Information will be
presented for club members as well as the general public. The
site is a repository for information about club history, organization,
bylaws and procedures, fundraising efforts, regular meetings,
Rotary Foundation, student exchange programs, a current
calendar of events, and other important information. Links are also be provided to our Rotary District, Rotary
International, on-line make-up opportunities, and others. This committee also coordinates all other actions of a technology nature.
OTHER Committees
Bylaws, Policy & Procedures
This committee maintains documentation of material related to the established
bylaws, policies, and procedures for the Club, identifies activities that should be documented or require change, reviews new policies and procedures developed by club members and committees, and assists or prepares necessary policies/procedures to guide club operations. The chair person is to be available to provide background, information, and recommended
interpretation on these to the officers, directors, board and committee chairs, as required, to include routine attendance at all board meetings.
Finance committee
See guidance in document on charitable funding.
Nominating Committee
This committee fulfills the nominating procedures required in the by laws concerning the annual election of board members and officers. The committee also conducts the election proceedings for the Board member election.
AHRCDAF
This committee accomplishes all actions related to the AHRCDAF. See guidance in document on charitable funding and other AHRCDAF publications.
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